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Building Use Form - All Outside Groups

Book: Letchworth Central School District Policy Manual
Section: 3000 Community Relations
Title: Use of School Facilities, Materials, and Equipment
Code: 3280
Status: Active
Adopted: July 1, 2017
Last Revised: February 28, 2022


School Facilities

It is the policy of the Board to encourage the greatest possible use of school facilities for community-wide activities  including those uses permitted by New York law. Individuals or groups wishing to use the school facilities must secure written permission from the Board or its designee and abide by the rules and regulations established for such use including restrictions on alcohol, tobacco and drug use. All visitors must comply with the District's Code of Conduct.

The District reserves the right to charge a fee for the use of its facilities in a manner consistent with law, and on terms specified in regulation or by agreement with these organizations.

Materials and Equipment

Except when used in connection with or rented under provisions of Education Law Section 414, school-owned materials or equipment may be used for school related purposes only. Private and/or personal use of school-owned materials and equipment is strictly prohibited. The loan of equipment and materials for public purposes that serve the welfare of the community is allowed, as long as the equipment is not needed at that time for school purposes and that the proposed use will not disrupt normal school operations.

The Board will permit school materials and equipment to be loaned to staff members when such use is directly or peripherally related to their employment, and to students when the material and equipment is to be used in connection with their studies or extracurricular activities. Community members will be allowed to use school-owned materials and equipment only for educational purposes that relate to school operations. The Board will also allow the loan of equipment to local governments and other entities that benefit the welfare of the surrounding community. The Board supports such inter-municipal cooperation as it saves taxpayer monies and is a more efficient use of scarce or costly equipment and resources.

Education Law Section 414
NY Constitution Article 8

NOTE:      Refer also to Policies 

Adopted:  7/1/17
Revised:  2/28/22

Building Use Form - All Outside Groups

First page of the PDF file: BuildingUse-OUTSIDE

This is the application that needs to be filled out for Outside Organization usage of the buildings.