Purchasing Information
All purchasing must comply with the District Purchasing Handbook. To assist with meeting these requirements, the following is a list of approved vendors on New York State contract or other cooperative purchasing contracts and information on discounts and shipping. Be sure to list the contract number (PC..., Omnia..., etc.) on the requisition to obtain a discount.
If purchasing from Federal Grant funds, be sure to consult the Federal Funds Procedural Manual.
I. Books
II. Industrial & Commercial Supplies & Equipment
III. Music Supplies, Instruments, & Sheet Music
IV. Office Supplies
V. Physical Education Supplies
VI. School, Art & Science Supplies
Books
Barnes & Noble
Req Source: State Contract
State Contract No.: PC69890
Expires August 31, 2027
0%-25% Discount off retail price
Free Shipping to LCS
For a Quote Contact: Jessie Corgan, Community Business Development Manager
Barnes & Noble Booksellers, 330 Greece Ridge Center Drive, Rochester, NY 14626
Email: crm2848@bn.com
Scholastic, Inc.
Req Source: State Contract
State Contract No.: PC69948
Expires August 31, 2027
25-40% Discount off retail price
Free Shipping to LCS
Contract Pricing available at www.scholastic.com/
For a Quote Contact: Bob Webber, Upstate New York Account Executive
Email: bwebber@scholastic.com Classroom Book Specialist Phone: 800-387-1437, x6747
Various other publishers are also on this NYS Contract. Contact the Business Office for more details.
II. Industrial & Commercial Supplies & Equipment
Grainger
Req Source: State Contract
State Contract No.: PC69879
Expires March 21, 2028
Various Discounts up to 90%
Click here for the Price List
Free Shipping
III. Music Supplies, Instruments, & Sheet Music
Music and Arts
Req Source: Other
Contract/Bid Ref: Omnia R191201
Expires: October 31, 2023
20% Discount on Sheet Music
Various Other Discounts available on the Educator Website
Free Shipping on orders above $25
IV. Office Supplies
Staples
Req Source: Other
Contract/Bid Ref.: SW #012320-SCC
Expires: April 6, 2025
Select "Purchase Online" in the requisition to see contract pricing
Free shipping - No Minimum Order
For items not listed online, contact our sales rep, Jason Gladfelter for a quote: Jason.Gladfelter@staples.com
Quill, LLC
Req Source: BOCES
Contract/Bid Ref: GVBOCES-24-O
Expires December 31, 2023
10% Discount
Contract/Bid Ref: GVBOCES-24-O
Expires December 31, 2023
10% Discount
All PO's must reference: Bid #22-28642
V. Physical Education Supplies
BSN Sports
Req Source: Other
Contract/Bid Ref: Omnia #R201101
Expires September 30, 2023
Free shipping - No Minimum Order
Gopher Sport
Req Source: Other
Contract/Bid Ref: SW 071819-PRO (Sourcewell)
Expires October 03, 2023
11% Discount off retail price (3% discount on Gopher only items)
Free shipping - No Minimum Order (except truck shipping)
Contact Gopher for a quote 855-257-9200 or jordanstolp@gophersport.com
Contract/Bid Ref: SW 071819-PRO (Sourcewell)
Expires October 03, 2023
11% Discount off retail price (3% discount on Gopher only items)
Free shipping - No Minimum Order (except truck shipping)
Contact Gopher for a quote 855-257-9200 or jordanstolp@gophersport.com
Nasco - see below under School Supplies
School Specialty - see below under School Supplies
VI. School, Art & Science Supplies
Cascade School Supplies, Inc.
Req Source: State Contract
State Contract No.: PC67552
Expires September 8, 2023
35% Discount off retail price
Click here for the Price List
Free shipping - No Minimum Order
Demco, Inc.
Req Source: State Contract
State Contract No.: PC67553
Expires September 8, 2023
18% Discount off retail price
Click here for the Price List
Free Shipping on orders over $100.00
Orders of $75.00 or less - flat shipping rate $7.95
Orders of $75-$100 - 8% shipping
Discount School Supply
Req Source: State Contract
State Contract No.: PC67555
Expires September 8, 2023
25% Discount off retail price
Click here for the Price List
Free Shipping on orders over $100.00
Orders of $99 or less - 15% shipping charge, minimum $8.95
EAI Education
Req Source: BOCES
Contract/Bid Ref: GVBOCES-24-O
Expires December 31, 2023
15% Discount off retail price with certain exclusions
Free Shipping on orders over $149.00, $12 shipping on order under $149.00
Flinn Scientific, Inc.
Req Source: Other
Contract/Bid Ref: TIPS 200805
Expires October 31, 2023
10% off retail price except Live Material, Lab Furniture, Flinn Spectrophotometer & Accessories, Computer Software, Technology Products, ELearning
For Questions or Quotes contact: Rebecca Wilson, (630) 879-6920, rwilson@flinnsci.com
Free Shipping - No Free Shipping for Live Material, Lab Furniture, Haz Mat Surcharges, Technology Products & Items (Piggyback off SPS Bid)
Island School & Art Supplies
Req Source: State Contract
State Contract No.: PC67559
Expires September 8, 2023
30.5% Discount off retail price
Click here for the Price List
Free shipping - No Minimum Order
Kurtz Bros.
Req Source: State Contract
State Contract No.: PC67561
Expires September 8, 2023
School, Classroom, Instructional, and Art Supplies
32% discount
Click here for the Pricelist - Items not on the price list, but in the above categories are still eligible for the 32% discount.
Free shipping - No Minimum Order
Lakeshore Learning Materials LLC
Req Source: State Contract
State Contract No.: PC69795
Expires September 8, 2023
7.5% Discount
Click here for the Pricelist
Free shipping - No Minimum Order
For Questions or Quotes contact: Tamara Serrato, Sales Representative by email tserrato@lakeshorelearning.com
Nasco
Req Source: Other
Contract/Bid Ref: CP 22/038SG (Use Quote 52737 on website)
Expires September 15, 2023
Arts & Crafts Catalog 20% Discount
Science Catalog 15% Discount
Physical Education Catalog 10% Discount
Family & Consumer Sciences Catalog 10% Discount
Math Catalog 15% Discount
Early Learning Catalog 15% Discount
Elementary Education Catalog 15% Discount
Hands-On-Health Catalog 10% Discount
Special Education Catalog 15% Discount
Ag Sciences Catalog 10% Discount
Items with an "NA" or "NZ" prefix are not discounted
Free Shipping with $199 minimum order (after discount)
For Questions or Quotes contact quotes@enasco.com, (800) 558-9595
Oriental Trading Company
Req Source: Other
Contract/Bid Ref: CP 22/038SG-27
Expires August 16, 2023
5% Discount off retail price in current catalog
Free shipping with $150 minimum order
For Questions or Quotes, contact 1-800-526-7400 or orders@oriental.com - be sure to mention Choice Partners contract and the 5% discount.
Really Good Stuff
Req Source: State Contract
State Contract No.: PC67632
Expires September 8, 2023
7.5% discount off retail price
Click here for the Pricelist
Free shipping - No Minimum Order
Account Manager: Tracy Gavern (contact for questions, quotes, order assistance)
Phone: 888-674-6891, Fax: 203-268-8120
tgavern@reallygoodstuff.com
S&S Worldwide, Inc.
Req Source: State Contract
State Contract No.: PC67565
Expires September 8, 2023
21% Discount off retail price
Click here for the Price List
Free shipping - No Minimum Order
Sargent Welch / VWR International
Req Source: Other
Contract/Bid Ref: SPS18-002
Expires March 1, 2019
(Piggyback Bid from Southampton CSD)
33% discount off catalog except all items designated by catalog & web pricing ending with a “9” (i.e. $XX.09, 5.49, 12.89, etc.), which include, but are not limited to Vernier, Ward’s DataHub and BioBioRad Brand products. Special orders are also excluded from any discounts.
Free shipping - No Minimum Order, with the exception of living/perishable items, hazardous materials, and items required to ship via motor freight. Hazardous surcharges will be charged one (1) flat fee of $27.50, per order, per shipping location.
School Specialty, LLC (also includes Sax, Childcraft, Sportime, Abilitations & Frey Scientific)
Req Source: State Contract
State Contract No.: PC69379
Expires September 8, 2023
35.5% Discount off retail price on School Supplies - Code numbers that begin with a 9
Click here for the Price List
Free Shipping on orders over $49.00
For Questions or Quotes, contact Christian Belsito - christian.belsito@schoolspecialty.com / Phone: (920) 243-5490-direct.
Ward's Science
Req Source: Other
Contract/Bid Ref: SPS21-002
Expires March 1, 2023
(Piggyback Bid from Southampton CSD)
15% discount on Catalog except all items designated by catalog and web list pricing ending with a “9” (i.e. $XX.09, 5.49, 12.89, etc.)
Free shipping over $25.00
Flat Rate Shipping is $7.00 for orders under $25.00.
W.B. Mason, Co., Inc.
Req Source: BOCES
Contract/Bid Ref: GVBOCES-23-O
Expires December 31, 2022
Mason ALPS Catalog: Break Room, Food Service, Facilities Maintenance, Packaging, Safety, Health & Wellness, Retail Supplies, Office Technology & Furniture - 41% Specialty Paper 51% - Office Supplies 56% Multipurpose Paper and Stamps (excluding custom) 61%; Mason School Supply Catalog: Technology 31% Arts & Crafts, Early Childhood, Teacher Resources, Physical Education and Furniture & Equipment 41% Classroom and Office Supplies 56% and Office paper 61%
Free shipping