Purchasing

  • All purchasing must comply with the District Purchasing Handbook. To assist with meeting these requirements, following is a list of approved vendors on New York State contract or other cooperative purchasing contract and information on discounts and shipping. Be sure to list the contract number (PC..., TCPN..., etc.) on the requisition to obtain the discount.

    BOOKS

    Barnes & Noble 
    Req Source: State Contract
    State Contract No.: PC66998 
    Expires May 31, 2020
    5%-21% Discount off retail price
    Free Shipping to LCS
    For a Quote Contact: Jessie Corgan, Community Business Development Manager
    Barnes & Noble Booksellers, 330 Greece Ridge Center Drive, Rochester, NY 14626
    Email: crm2848@bn.com

    Scholastic, Inc.
    Req Source: State Contract
    State Contract No.: PC66966
    Expires May 31, 2020
    40% Discount off retail price
    Free Shipping to LCS
    Contract Pricing available at www.scholastic.com/NewYorkState
    For a Quote Contact: Bob Webber, Upstate New York Account Executive
    Email: bwebber@scholastic.com Classroom Book Specialist Phone: 800-387-1437, x6747

    Various other publishers are also on this NYS Contract. Contact the Business Office for more details.

    INDUSTRIAL & COMMERCIAL SUPPLIES & EQUIPMENT

    Grainger
    Req Source: State Contract
    State Contract No.: PC67235
    Expires September 30, 2020
    Various Discounts up to 90%
    Click here for the Price List
    Free Shipping

    MUSIC SUPPLIES, INSTRUMENTS & SHEET MUSIC

    Music and Arts
    Req Source: Other
    Contract/Bid Ref: Omnia R191201
    Expires: October 31, 2022
    20% Discount on Sheet Music
    Various Other Discounts available on the Educator Website
    Free Shipping on orders above $25

    OFFICE SUPPLIES

    Staples
    Req Source: State Contract
    State Contract No.: PC67296
    Expires March 31, 2022
    Click here for the Price List   [Use Ctrl+F to search the list.]
    Free shipping - No Minimum Order
    For items not on the Price List contact our sales rep Kimberly Cohen for a discounted quote:
    Kimberly.Cohen@staples.com

    PHYSICAL EDUCATION SUPPLIES

    BSN Sports
    Req Source: Other
    Contract/Bid Ref: NIPA #R160701
    Expires September 30, 2019
    up to 22% Discount off retail price
    Free shipping - No Minimum Order
    Click here for the Price List

    Gopher Sport
    Req Source: Other
    Contract/Bid Ref: USC 16-SRD-010
    Expires September 30, 2019
    11% Discount off retail price
    Free shipping - No Minimum Order
    Discounts above apply to products in the Gopher catalog. Play with a Purpose, Gopher Performance, and Moving Minds products are not included in the above discount but are eligible for purchase. Contact Gopher for a quote on these items at 855-257-9200 or adamherbst@gophersport.com

    Nasco - see below under School Supplies

    School Specialty - see below under School Supplies

    SCHOOL, ART & SCIENCE SUPPLIES

    Blick Art Materials 
    Req Source: State Contract
    State Contract No.: PC67551
    Expires June 8, 2021
    20% Discount off retail price
    Click here for the Price List
    Free shipping - No Minimum Order

    Cascade School Supplies, Inc. 
    Req Source: State Contract
    State Contract No.: PC67552
    Expires June 8, 2021
    35% Discount off retail price
    Click here for the Price List
    Free shipping - No Minimum Order

    Demco, Inc.
    Req Source: State Contract
    State Contract No.: PC67553
    Expires June 8, 2021
    18% Discount off retail price
    Click here for the Price List
    Free Shipping on orders over $100.00
    Orders of $75.00 or less - flat shipping rate $7.95
    Orders of $75-$100 - 8% shipping

    Discount School Supply
    Req Source: State Contract
    State Contract No.: PC67555
    Expires June 8, 2021
    25% Discount off retail price
    Click here for the Price List
    Free Shipping on orders over $100.00
    Orders of $99 or less - 15% shipping charge, minimum $8.95 

    EAI Education
    Req Source: BOCES
    Contract/Bid Ref: GVEP21-P
    Expires December 31, 2020
    15% Discount off retail price with certain exclusions
    Free Shipping on orders over $100.00, $8 shipping on order under $100.00

    Flinn Scientific, Inc.
    Req Source: Other
    Contract/Bid Ref: Ref#173735
    Expires February 28, 2019
    10% off retail price except Live Material, Lab Furniture, Flinn Spectrophotometer & Accessories, Computer Software, Technology Products, ELearning
    Free Shipping - No Free Shipping for Live Material, Lab Furniture, Haz Mat Surcharges, Technology Products & Items (Piggyback off SPS Bid) 

    Island School & Art Supplies 
    Req Source: State Contract
    State Contract No.: PC67559
    Expires June 8, 2021
    30.5% Discount off retail price
    Click here for the Price List
    Free shipping - No Minimum Order

    Kurtz Bros.
    Req Source: State Contract
    State Contract No.: PC67561
    Expires June 8, 2021
    School, Classroom, Instructional, and Art Supplies
    32% discount
    Click here for the Pricelist - Items not on the price list, but in the above categories are still eligible for the 32% discount.
    Free shipping - No Minimum Order

    Lakeshore Learning
    Req Source: State Contract
    State Contract No.: PC67562
    Expires June 8, 2021
    7.5% Discount
    Click here for the Pricelist
    Free shipping - No Minimum Order
    For Questions or Quotes contact: Shawn Keleher, Sales Representative, (716) 548-2389 or email skeleher@lakeshorelearning.com 

    Nasco 
    Req Source: Other
    Contract/Bid Ref: Quote 45156
    Expires December 31, 2019
    Arts & Crafts Catalog 20% Discount
    Science Catalog 15% Discount
    Physical Education Catalog 10% Discount
    Family & Consumer Sciences Catalog 10% Discount
    Math Catalog 15% Discount
    Early Learning Catalog 15% Discount
    Elementary Education Catalog 15% Discount
    Hands-On-Health Catalog 10% Discount
    Special Education Catalog 15% Discount
    Ag Sciences Catalog 10% Discount
    Items with an "NA" or "NZ" prefix are not discounted
    Free Shipping with $99 minimum order (after discount)
    For Questions or Quotes contact quotes@enasco.com, (800) 558-9595

    Oriental Trading Company 
    Req Source: Other
    Contract/Bid Ref: SPS18-001 1st EXT
    Expires February 28, 2020
    5% Discount off retail price in current catalog
    Free shipping with $50 minimum order, $6.99 - $9.99 Shipping for Orders under $50
    For Questions or Quotes contact 1-800-526-7400 or orders@oriental.com - be sure to mention 5% discount
    No free shipping of items in catalog identified with a symbol of a truck

    Really Good Stuff 
    Req Source: State Contract
    State Contract No.: PC67632
    Expires June 8, 2021
    7.5% discount off retail price
    Click here for the Pricelist
    Free shipping - No Minimum Order
    Account Manager: Tracy Gavern (contact for questions, quotes, order assistance)
    Phone: 888-674-6891, Fax: 203-268-8120
    tgavern@reallygoodstuff.com

    S&S Worldwide, Inc.
    Req Source: State Contract
    State Contract No.: PC67565
    Expires June 8, 2021
    21% Discount off retail price
    Click here for the Price List
    Free shipping - No Minimum Order

    Sargent Welch / VWR International 
    Req Source: Other
    Contract/Bid Ref: SPS18-002
    Expires March 1, 2019
    (Piggyback Bid from Southampton CSD)
    33% discount off catalog except all items designated by catalog & web pricing ending with a “9” (i.e. $XX.09, 5.49, 12.89, etc.), which include, but are not limited to Vernier, Ward’s DataHub and BioBioRad Brand products. Special orders are also excluded from any discounts. 
    Free shipping - No Minimum Order, with the exception of living/perishable items, hazardous materials, and items required to ship via motor freight. Hazardous surcharges will be charged one (1) flat fee of $27.50, per order, per shipping location.

    School Specialty (also includes Sax, Childcraft, Sportime, Abilitations & Frey Scientific)
    Req Source: State Contract
    State Contract No.: PC67566
    Expires June 8, 2021
    35.5% Discount off retail price on School Supplies - Code numbers that begin with a 9
    Click here for the Price List
    Free Shipping on orders over $49.00
    For Questions or Quotes contact: Kyle Matsen, Inside Account Representative, (920) 243-5339, or email kyle.matsen@schoolspecialty.com

    Super Duper, Inc.
    Req Source: Other
    Contract/Bid Ref: TCPN #R150706
    Website Pricing
    Free Shipping over $75.00
    Flat Rate shipping $7.50 for order under $75.00

    Ward's Science 
    Req Source: Other
    Contract/Bid Ref: SPS18-002
    Expires March 1, 2019
    (Piggyback Bid from Southampton CSD)
    15% discount on Catalog except all items designated by catalog and web list pricing ending with a “9” (i.e. $XX.09, 5.49, 12.89, etc.)
    Free shipping over $25.00
    Flat Rate Shipping $7.00 for order under $25.00

    W.B. Mason, Co., Inc.
    Req Source: BOCES
    Contract/Bid Ref: GVEP21-P
    Expires December 31, 2020
    2019 School Supply Catalog: 41% off Arts & Crafts, Early Childhood, Teacher Resources, Physical Education, Furniture & Equipment; 61% off Office Paper, Classroom & Office Supplies, 31% off Technology
    Free shipping

     

    TRAVEL - HOTEL ROOMS

    GOVERNMENT RATE FOR HOTEL STAYS
    When securing a hotel for conference travel, you should request a government rate, when possible. This rate is often better than the conference rate.  For a list of hotels by city/state and the rate, visit: http://www.govrooms.com/